Executive Assistant – Position Filled

Position: Executive Assistant

Location: Eveleigh

We have a great short term assignment for an experienced executive assistant in Eveleigh.

Your role will be to provide confidential executive support, administrative, secretarial and related support services to the Executive Director and contribute to the efficient overall functioning of their office.

Key Accountabilities

  • Provide executive support to the Executive Director and ensure that all activities are carried
    out effectively and efficiently.
  • Coordinate correspondence and briefings, ensuring efficient and appropriate handling of all
    documents, within variable timeframes and ensure compliance with corporate style and
    format.
  • Maintain, review and prioritise the Executive Director’s diary, including scheduling meetings
    and appointments, monitor and screen telephone enquiries to ensure optimal use of their
    available time.
  • Review incoming and outgoing correspondence, refer to relevant parties for appropriate
    action and maintain tracking of replies to ensure adherence to deadlines.
  • Organise meetings, workshops, seminars and conferences, including distributing material,
    setting up equipment, organising catering and liaising with speakers and attendees.
  • Invoice handling and undertake petty cash for the office; and coordinate stationary and
    stores supplies for the office.
  • Respond to queries generated from within the organisation, external organisations and the
    general public, referring these for action and following up as appropriate.
  • Provide timely, high level executive support to committees including collating and
    distributing agenda, papers, preparing minutes and liaising with external stakeholder
    organisations to obtain information.
  • Assisting in the research and the compilation of sensitive and confidential briefings and
    management reports, including Parliamentary and Director-General matters as required.
  • Liaising regularly with staff, senior managers and through the appropriate
    use of high level interpersonal skills ensuring cooperative, efficient relationships and
    procedures are established and maintained.
  • Coordinating work priorities to ensure the timely

Skils Required 

  • Demonstrated experience in providing a broad range of administrative, secretariat and
    related support services to senior executive level management.
  • Proven self-management and organisational skills with strong attention to detail and
    demonstrated ability to take personal responsibility for getting things done.
  • Sound communication (oral and written), interpersonal and liaison skills and the ability to
    provide a professional approach in dealing with Executives and other internal and
    external stakeholders.
  • Capacity to work both independently using initiative and self-direction and as a team
    member to produce consistently high quality work.
  • Ability to establish and maintain office systems and processes that are efficient, meet
    required standards and facilitate the delivery of quality services to internal/external
    stakeholders.
  • Ability to undertake procurement activities including ordering goods and services,
    preparing invoices and payment of accounts.
  • Ability to use initiative and maintain a high degree of confidentiality, discretion and judgement while maintaining a strong customer service approach.
  • Superior computer skills including the use of Microsoft Office suite and demonstrated
    capacity to learn and implement new software and electronic systems. Experience in
    using records management and document tracking applications such as TRIM.

Apply now!

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Job ID: 763

Recruitment Sydney